Privacy Statement

e-z Cert UK and its affiliated companies is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the e-z Cert UK website and governs data collection and usage. By using the e-z Cert UK website, you consent to the data practices described in this statement.

Collection of your Personal Information

Typically we collect data in order to provide the products and services that customers purchase or request from us. For example, we may capture identifiable information, such as your e-mail address, name, home or work address or telephone number. e-z Cert UK also collects anonymous demographic information, which is not unique to you, such as your post code and preferences.

Data you enter into the e-z Cert website or the e-z Cert application will be stored in a database and will be used in connection with the processing of certified documents. By continuing to use this service you are agreeing for your data to be passed to a chamber of commerce that you have chosen to process your request for certified documents. The chamber of commerce which receives your data from the e-z Cert service will be responsible for the control of that data and should be contacted directly for matters regarding to data protection.

There is also information about your computer hardware and software that is automatically collected by e-z Cert UK. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used by e-z Cert UK for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the e-z Cert UK website.

Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through e-z Cert UK public message boards, this information may be collected and used by others. Note: e-z Cert UK does not read any of your private online communications.

e-z Cert UK encourages you to review the privacy statements of websites you choose to link to, from e-z Cert UK, so that you can understand how those websites collect, use and share your information. e-z Cert UK is not responsible for the privacy statements or other content on websites outside of the e-z Cert UK and e-z Cert UK family of websites.

Use of your Personal Information

e-z Cert UK collects and uses your personal information to operate the e-z Cert UK website and deliver the services you have requested. Including;

  • process accounts for certified documents or other international trade related documents and services;
  • process orders that you have submitted;
  • to carry out our obligations arising from any contracts entered into by you and us;
  • seek your views or comments on the services we provide;
  • notify you of changes to our services;
  • send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other international trade activities, promotions of our associated companies goods and services;
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of accounting data). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

You have the right to ask us to not process your Personal Information for marketing purposes. We will inform you (before collecting your Personal Information) if we intend to use your Personal Information for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your Personal Information. Alternatively, you can contact us by email at privacy@e-zcert.com at any time.

If you have previously given your consent to the use of your Personal Information for marketing purposes, you can choose to stop receiving marketing communications which we send to you from time to time by following the unsubscribe instructions included in such communications. Alternatively, you can opt out of such communications at any time by contacting us by email at privacy@e-zcert.com

You can choose to opt-out from your Personal Information being used for any purpose that differs from the purposes notified to you when we collected your personal information; or disclosed to any third party.

If you would like to do this, please contact us as set forth in the Contact section of this Privacy Statement. Please note that opting-out may prevent us from providing you with our services or information requested by you.

e-z Cert UK does not sell or rent your information to third parties.
e-z Cert UK will not share your information with third parties for marketing purposes.

e-z Cert UK websites will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on e-z Cert UK or the site; (b) protect and defend the rights or property of e-z Cert UK; and, (c) act under exigent circumstances to protect the personal safety of users of e-z Cert UK, or the public.

You may contact us by email at privacy@e-zcert.com at any time, to request that we:
  • update any Personal Information which is out of date or incorrect;
  • delete any Personal Information which we are holding about you;
  • restrict the way that we process your Personal Information;
  • provide your Personal Information to a third-party provider of services; or
  • provide you with a copy of any Personal Information which we hold about you.
  • We will consider all such requests and provide our response within the time period stated by applicable law.

Use of Cookies

Some pages on our website use cookies, which are small files placed on your internet browser when you visit our website. e-z Cert UK uses cookies for your convenience to store information so you do not have to re-enter your data upon each visit. Cookies and other technology are also used to monitor usage of the various features and services of our site, which over time gives us information to improve our site, and to advertise and market our products more effectively.

When you visit our websites, cookies will be placed on your computer or device to maximise your experience and to help us understand how we can improve our site. If you prefer not to receive cookies, you can set your browser to either reject all cookies, to allow “trusted” sites to set them, or to accept only those cookies from those sites you are currently on. However, turning off cookies will hinder your ability to access, use, or navigate portions of the site.

Security of your Personal Information

e-z Cert UK is committed to taking steps to protect the Information you provide to us, including administrative, technical, and physical measures — to safeguard Information against loss, theft, and misuse, as well as against unauthorised access, disclosure, alteration, and destruction.

Information is accessed only by authorised staff who are instructed to handle Information with confidentiality. It is protected by firewalls and standard industry security measures. We may also transmit sensitive information and transactional data using secure socket layer (SSL) encryption.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect Information, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your Personal Information, we will use strict procedures and security features to try to prevent unauthorised access.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Website or our products and services, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Changes to this Statement

We may update our Privacy Statement from time to time. By continuing to use the services and our website, you agree to the latest version of our Privacy Statement. Any changes we make to our Privacy Statement in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Privacy Statement If you have any questions regarding this Statement or our use of personally identifiable information on this site, please send us your questions or comments as set forth in the Contact section below.

Contact Information

If you have any questions in relation to this Statement of Privacy or how we collect, use or store your Personal Information, you can contact us by phone at: +44 (0)1749 345007, by post at: i2i Infinity Ltd, The Old Mill, Harvest Court, Park Road, Shepton Mallet, Somerset, BA4 5BS or by email at: privacy@e-zcert.com
Last Updated: March 2018